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    Facilities Manager (Houston)

    Locke Lord LLP has an immediate opening for a Facilities Manager in our Houston office.

    Duties & Responsibilities:

    • Manage and maintain office facilities, equipment and furnishings
    • Responsible for maintaining the stand alone A/C units in the data center
    • Manage maintenance projects within the office
    • Coordinate with Marketing or Office Manager on any events in the office for setup, catering, etc.
    • Coordinate all aspects of office moves with attorney, IT Department and movers, if necessary
    • Coordinate with Office Manager to make sure all necessary office maintenance is taken care of and the furniture and office is cleaned
    • Coordinate with other admin departments to prepare office/workstation for new employee.  This includes clean-up, any maintenance needed and computer & phone setup.
    • Responsible for moving/setting up Visiting Attorney offices.
    • Responsible for purchasing name plates for new employees, business cards, and overseeing Staples ordering for the office
    • Maintain security system and run necessary reports
    • Miscellaneous administrative duties including being primary contact for building management and processing work orders for facilities
    • Reconcile work order invoices and process for payment, which includes maintaining a spreadsheet to track payments and history

    Education & Experience:

    • Bachelor’s Degree required.
    • Five years of facilities management experience with an emphasis in operations.
    • Experience with third-party property management environment preferred.
    • Ability to work independently and multi-task.
    • Ability to react and problem solve quickly
    • Excellent verbal and written communication skills.
    • Ensure that property meets appropriate regulatory standards.
    • Strong customer service skills.
    Additional Information:

    Supervisory Responsibility – This position supervises 3 hospitality staff members.

    Work Environment – This position operates in a professional office environment.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Recruiting Coordinator (Houston)

    ENTRY LEVEL QUALIFICATIONS
    • Bachelor’s Degree required
    • 2+ yrs. previous law firmexperience in recruiting,marketing or development with event management preferred or other professional services firm
    • Proficient inMS Office Suite including Powerpoint and Excel
    • Excellent written and verbal skills
    • Excellent communication, time management and organization skills
    • Possess the ability to work cohesively with all positions of the Firm
    • Ability to work in a professional environment
    • Possess strong leadership skills as well as be a team player
    • Ability to work with little direct instruction on every day job tasks
    • Display meticulous attention to detail and follow-through; perform tasks with high degree of accuracy; very strong organizational skills
    • Demonstrate excellent interpersonal skills, convey a positive personal and professional image consistent with the firm’s culture and values
    • Display a high degree of maturity and professionalism at all times
    • Demonstrate ability to work effectively with all levels of the organization, approaching every interaction with professionalism and reason; ability to instill confidence in partners and Firm leadership; enthusiastic to work with others
    • Display strong service orientation in responding to attorney or student needs
    • Display a high degree of flexibility in a demanding, fast-paced, and frequently changing environment
    • Project enthusiasm and positive attitude; foster collaboration and team atmosphere
    • Display self-starting attitude; take the initiative to create/build a successful program; be pro-active; possess the ability to take programs from the beginning stage through fruition; goal-oriented
    • Understand and apply Firm culture in everyday tasks
    • Exhibit a commitment to the position and the Firm
    QUALIFICATIONS FOR CONTINUED EMPLOYMENT
    • Adherence to all personnel policies and practices
    • Punctuality and regular attendance
    • Safe and successful job performance, including meeting productivity standards
    JOB-RELATED FUNCTIONS
    • Support the Houston office regarding all aspects of the law school recruiting program (summer, fall, etc) and associate-focused programs
    • Coordinate venue logistics such as contract, budget, menu, room set-up etc. and calendaring for Houston Recruiting/ Development events
    • Document and prepare all correspondence for the offices (decline letters, database tracking)
    • Work with Director of Attorney Development in coordinating development and in-house CLE programs as well as coordinating the logistics
    • Assist with preparation for new attorney arrival and integration
    • Create, track and maintain office recruiting budget, check requests and attorney reimbursements
    • Track and report statistical data to the Manager with respect to recruiting and development efforts
    • Work with Director of Lateral Hiring to assist with Lateral Interview and Feedback process; organize lateral orientation and integration for Chicago office
    • Participate as a member of recruiting team to provide assistance to other members of the team on recruiting/associate development projects as needed
    • Actively serve in NALP and the city-wide recruiting organization

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Recruiting Intern (Boston)

    The Lateral Recruiting Intern works with the Legal Recruiting Department under the supervision of the Head of Attorney Recruitment & Development to provide administrative and clerical assistance in all recruiting activities.  

    DUTIES & RESPONSIBILITIES:

    • Assists with all stages of lateral hiring 
    • Ensures consistent tracking of status of all lateral candidates on a timely basis to ensure ready access to information and data
    • Schedules and coordinates lateral candidate interviews and ensures schedules and arrangements for the meetings are accurate and complete
    • Coordinates candidate and interviewer recruiting trips
    • Obtains and consolidates feedback regarding candidates and processes candidates through the hiring process 
    • Schedules orientations for new lateral hires

    EDUCATION & EXPERIENCE:
    • Bachelor’s Degree is required.
    • Experience in human resources, recruiting or legal administration preferred.
    • Solid planning, organizational skills and demonstrated ability to manage multiple projects concurrently in a fast-paced environment.
    • Superior oral and written communication skills.
    • Solid working knowledge of Windows 7, Microsoft Office 2010 and Outlook required.
    • Flexibility to work beyond core hours when necessary.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Docketing Specialist (Boston)

    The Docketing Specialist is responsible for project work, including accurate review, entering, processing and tracking of critical dates for all IP-related patent documents received from the USPTO and foreign associates.  Responsibilities include maintaining the Patent docket system, Computer Packages, Inc. (“CPi”).  The Senior Patent Docketing Specialist must have prior Patent IP docketing experience of at least 7 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills.  The person must be capable of organizing his/her workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities.  Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.

    Duties & Responsibilities:

    • Responsible for accurate review and second checking of co-workers work, processing and docketing all Patent documents received from the USPTO and foreign associates, as well as maintenance of Patent records and related docket entries in CPi.
    • Responsible for entering and tracking critical dates with respect to Patent prosecution while discerning the appropriate information to enter into the docket in a timely and accurate manner; interpreting official documents and correspondence to gather necessary information for entry into CPi.
    • Processes and interprets incoming correspondence from the USPTO, attorneys, clients and foreign associates for entering into the Patent database.  Prepares timely and accurate reports, searching for and retrieving filing information from websites if/when needed to maintain the integrity of the CPi database.
    • Promptly emails relevant communications to the attorneys especially when mail is addressed to only Patent Docketing while also saving documents to File Site.
    • Regularly performs significant and recurring tasks with a high degree of priority, attention to detail and maintains follow-up on diverse activities in a timely, deadline-driven environment.  Exercises good judgment in application of policies and practices in handling all patent prosecution matters handled by Patent Docketing.
    • Perform additional duties as requested by the Docket Manager and Department Manager.

    Education & Experience:

    • Bachelor’s Degree required.
    • Minimum 7 years of law firm experience, preferably in patent prosecution.  Prior experience and knowledge of IP areas of legal practice concentrating in Patent prosecution.
    • Demonstrated excellent interpersonal and computer skills, as well as a strong work ethic working independently and with co-workers.
    • Excellent organizational skills that enable the proper management of the workload, exercising independent judgment and discretion while working autonomously under challenging time constraints with competing priorities.
    • Strong planning and execution and proactive in taking ownership of daily work and seeing it through to completion.
    • Strong attention to detail and ability to read and comprehend complex materials involving legal and technical matters; ability to accurately and thoroughly document and file information.
    • Ability to communicate effectively with attorneys, management and staff.
    • Solid working knowledge of Windows 7, Microsoft Office 2010 and Outlook, as well as CPi, searching skills using PAIR and foreign websites.
    • Ability to work under pressure and meet deadlines and conflicting demands in a timely manner
    • Ability to read and comprehend complex materials involving legal and technical matters
    • Prior experience and knowledge of IP areas of legal practice concentrating in Patent prosecution
    • Ability to accurately and thoroughly document and file information
    • Ability to work well independently and with others to accomplish goals
    • Ability to communicate effectively with attorneys, management and staff
    • Taking ownership of your daily work and seeing it through to completion
    • Excellent organization skills.
    Additional Information:

    Supervisory Responsibility – This position has no direct supervisory responsibilities.

    Work Environment – This position operates in a professional office environment.

    Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Business Systems Administrator (Dallas)

    Locke Lord LLP is looking for a Business Systems Administrator in its Dallas office. The Business Systems Administrator will report to the Director of Business Information Systems. This candidate will assist in the administration, support, maintenance, development and implementation of the Firm’s accounting and financial systems.

    Duties & Responsibilities:

    • Serve as liaison between Accounting, Finance and IT departments.
    • Manage all user/system set-ups and security in Elite Enterprise, DTE and other related systems.
    • Help Desk support for Elite products and DTE.
    • Assist with software implementations and upgrades to existing systems as well as the implementations of third party application integration processes (i.e. data loads).
    • Troubleshoot problems related to software performance and functionality in conjunction with IT department.
    • Coordinate with third party support group regarding system maintenance and projects and incidents related to them.
    • Modify current bill templates for Document Studio templates.
    • Perform data analysis to facilitate identifying and resolving issues and problems. Help develop documentation, training, and development of users regarding the firm’s financial systems and data.
    • Develop and generate reports, data imports/exports and interfaces between systems.
    • SQL and Database knowledge of Elite Enterprise is a plus.

    Education & Experience:

    • BA or BS in Accounting or Computer Science with minimum of 3-5 years’ experience.
    • Strong analytical and problem solving skills and ability to work as a team with Accounting staff, Development programmers and Elite IT teams on projects, software implementation and data customization.
    • A general knowledge of law firm accounting including general ledger and billing practices with a desired strong concentration in Elite Enterprise and an intermediate use of Excel.
    • Experience and knowledge of financial applications such as Intapp Time, Whitehill, Clarity, Paperless Proforma, Image Connect, ARC2G is desired, but not all required.
    • Additional experience with applications for docketing and conflicts, such as CPI, Prolaw and Legal Key is a plus.
    • Support and execution of Month End balancing of Elite, financial system setups and data warehousing of reports.
    • Ability to create and hoc reports using Microsoft SQL is a plus.
    • Ability to troubleshoot issues via HelpDesk tickets, create and execute plans for integrations, upgrades, patches and hot fixes for Elite and Elite products.
    • Help implement business process improvements to enhance the efficiency for Accounting staff.
    Additional Information:

    Supervisory Responsibility – This position has no direct reports.

    Work Environment – This position operates in a professional office environment.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 

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