Job opportunities

IP DOCKETING SPECIALIST (BOSTON)

General Statement of Duties:

IP Docketing Specialist is responsible for the accurate review, entering, and processing of IP prosecution correspondence (patent, trademark, and copyright) received directly from the USPTO, UKIPO, EUIPO and foreign associates in the docket system.

IP Docketing Specialist must have prior IP Prosecution docketing experience (specifically trademarks, patents is a plus) of at least 5 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills.  The person must be capable of organizing their workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities.  Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.

Duties & Responsibilities:

  • Responsible for entering and tracking critical dates with respect to Patent and Trademark prosecution while discerning the appropriate information to enter into the docket in a timely and accurate manner
  • Interpret official documents and correspondence to gather necessary information for entry into CPi
  • Process and interpret incoming correspondence from the PTO, attorneys, clients and foreign associates to enter into the docket database
  • Prepare timely and accurate reports
  • Search for and retrieve filing information from websites if/when needed to maintain the integrity of the CPi database
  • Responsible for accurate review and second checking of co-workers work
  • Process and docket all documents received from the PTO and foreign associates, as well as maintenance of IP records and related docket entries in CPi
  • Perform significant and recurring tasks with a high degree of priority
  • Maintain follow-up on diverse activities in a timely, deadline-driven environment
  • Exercise good judgment in application of policies and practices in handling all prosecution matters handled by the IP Docketing Department
  • Perform additional duties as requested by the IP Support Supervisor

Education & Experience:

  • Degree required
  • Must have 5+ years of IP prosecution docketing experience, preferably in a law firm
  • Prior experience with CPi docketing systems is key to this role
  • Experience with Outlook and Microsoft Office (Word and Excel)
  • Ability to accurately and thoroughly document and file information
  • Excellent interpersonal skills, as well as a strong work ethic working independently and with co-workers
  • Excellent organizational skills that enable the proper management of the workload
  • Proactive in taking ownership of daily work and seeing it through to completion
  • Strong attention to detail and ability to read and comprehend complex materials involving legal and technical matters
  • Strong ability to communicate effectively with attorneys, management and support staff

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.

Work Environment –   This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. The core hours for this role are Monday through Friday, 9:00 a.m. to 5:00 p.m. with a flexible remote work schedule. Overtime work may be required as job duties demand‎.

Travel – No travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


PARALEGAL - LITIGATION (INSURANCE AND HEALTHCARE) (CHICAGO)

General Statement of Duties:

Locke Lord is seeking a litigation paralegal to support the relationship partners of the Firm’s ‎leading insurance and health care ‎clients.‎

Duties & Responsibilities:

  • Conduct legal and factual research
  • Assist with case management tasks
  • Perform records research
  • Prepare written summary of research results
  • Draft status updates for clients
  • Organize and summarize documents for attorney review
  • Review documents for privilege and prepare privilege logs
  • Prepare pleadings and other documents
  • Provide proof-reading and factual review of legal documents
  • Conduct factual investigations related to legal matters
  • Manage documents relevant to legal proceedings or transactions
  • Manage e-discovery databases
  • Perform other tasks and duties as assigned

Education & Experience:

  • Bachelor’s Degree required; Paralegal certificate preferred
  • 5+ years of experience in the legal field
  • Experience with insurance and healthcare litigation preferred
  • Ability to work in a fast-paced environment
  • Excellent communication and client interfacing skills
  • Able to synthesize complex or diverse information
  • Demonstrated attention to detail
  • Able to manage competing priorities
  • Proficiency with Microsoft Office 2016 including: Word, Excel and Outlook
  • Experience working with a variety of e-discovery platforms including relativity, concordance, disco
  • Knowledge of state and federal E-Filing systems (ECF\Pacer) required

Additional Information:

Supervisory Responsibility – This position does not have any direct reports‎.

Work Environment – This position operates in a professional office environment‎.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to ‎‎5:30 p.m. Occasional evening and weekend work may be required as job duties demand‎.

Travel – Little travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


PARALEGAL - LITIGATION (NEW YORK)

General Statement of Duties:

The Litigation Paralegal will be responsible to provide assistance to attorneys in all stages of litigation for numerous clients in various jurisdictions.  The position requires exceptional organizational skills, attention to detail, self-motivation and strong written, analytical and interpersonal skills.  Responsibilities include assisting with: drafting answers, discovery responses, motions, and fact and expert witness disclosures, review of court filings, maintaining databases and management of large volumes of information, document reviews, factual and legal research, e-filing, analysis of medical records, summarizing depositions, responding to clients’ requests, preparing reports to clients, monitoring trial lists and deadlines, trial preparation and drafting settlement documentation. Work produced must be accurate and timely and candidate must possess strong time management skills.

Duties & Responsibilities:

  • Prepare and e-file various pleadings, including answers, discovery responses, motions and fact and expert witness disclosures
  • Review daily filings via Lexis Nexis File and Serve, Pacer and state and federal court websites
  • Compile, analyze and summarize information from discovery responses and deposition testimony
  • Organize documents and coordinate document productions
  • Review, organize and summarize case materials
  • Maintain and update internal databases
  • Manage large volumes of information, including schedules and deadlines
  • Assist in deposition preparation, pre-trial investigations and trial preparations, including monitoring trial lists
  • Prepare deposition summaries and coordinate schedules
  • Analyze and prepare summary of medical records
  • Perform document management using firm software, including but not limited to Microsoft Office 2010 (Word and Excel), Worksite document management system, and Elite
  • Code and upload documents to client case management databases
  • Compile fact and expert witness materials for case preparation
  • Track deadlines using Outlook Task Reminders and Calendars
  • Perform factual and legal research using Westlaw, Lexis, the Internet and various court and governmental agency sites
  • Respond to clients’ request for information and status reports
  • Act as liaison between the firm, our clients, court reporters and defense liaison counsel
  • Prepare periodic reports to clients

Education & Experience:

  • Bachelor’s Degree required
  • Must possess exceptional organizational skills, strong attention to detail and accuracy and interpersonal skills
  • Must be flexible and willing to work overtime as needed
  • Solid working knowledge of Windows 7, Microsoft Office 2010 (Word and Excel), Outlook, Lexis/Nexis File and Serve, Westlaw/Lexis, Pacer and e-filing

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.

Work Environment – This position operates in a professional office environment.

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Work Hours – This is a full-time position and is expected to be in the office 3 days per week with the ability to work from home 2 days per week. Days and hours of work are Monday through Friday, 9:30-6:00pm. Occasional evening and weekend work may be required as job duties demand.

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


IT SUPPORT TECHNICIAN (CHICAGO)

General Statement of Duties:

The IT Support Technician will provide Help Desk / Desktop level support ‎related to the use of software, hardware, network, mobile devices, and remote access. The IT ‎Support Technician is responsible for identifying, analyzing, documenting and rectifying ‎issues in a timely, professional, and efficient manner.‎ The IT Support Technician will also provide local end user ‎hardware/software support, set up A/V meetings, and deploy new hardware.

Duties & Responsibilities:

  • Answer / respond to calls and e-mails placed to the Help Desk by creating, categorizing, and prioritizing tickets through the Firm’s ticketing software. Resolves tickets in a timely manner
  • Support Firm hardware and software for all users, e.g. laptop and desktop hardware, all peripherals, iPhone/Android devices, Windows 10, Office 2016, iManage, Citrix, VPN, etc.
  • Perform hardware break/fix for laptops, desktops, printers, scanners, and peripherals
  • Image machines based on Firm standard practices
  • Escalate user issues to the appropriate groups for resolution
  • Support phone system additions, moves, and changes under the direction of the telecommunications team
  • Support local server and network hardware under the direction of System and Network Engineers
  • Support local copiers and the CopiTrak system
  • Perform preventive maintenance on hardware, software, and AV equipment as required
  • Support conference room technologies for voice and video conferencing systems
  • Perform or assist with desktop hardware/software training as necessary, including facilitating and setting up WebEx or Video Conference sessions
  • Participate in weekly AV testing to proactively identify and address issues as needed
  • Follow policies / procedures / checklists to prevent or minimize disruption of service to end users
  • Perform / maintain local equipment inventory (e.g. desktop, laptop, monitor, printer, etc.) and schedules periodic recycle pickups in accordance with Firm recycling policy
  • Assist with other Firm projects as needed

Education & Experience:

  • Bachelor’s degree
  • 3 plus years of technology experience
  • A+ certification required
  • Network+, MOS, MCP certifications a plus
  • Must possess strong troubleshooting skills for both hardware and software
  • Must be able to repair hardware systems including replacement of hard drives, power supplies, motherboards, RAM, etc.
  • Must possess strong customer service skill and communication skills.
  • Excellent intrapersonal skills with a demonstrated ability to maintain a customer-service focus at all times; ability to work effectively with all levels within an organization.
  • Proven ability to work on multiple priorities in a deadline-driven environment
  • Excellent ticket documentation skills
  • Ability to maintain a high level of flexibility
  • Excellent analytical, troubleshooting and problem-solving skills
  • Self-motivated and self-directed with the ability to work with minimal supervision

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities

Work Environment – This position operates in a professional office environment.

Continuing Technology Education (CTE) Program – This position includes mandatory ‎CTE ‎participation to gain the technical skills and knowledge necessary to support our end-‎users.  ‎Exams are conducted, passing grade of 80% or higher required.‎

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are ‎Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening / weekend work required as needed. 

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


TEMPORARY BILLING CLERK (DALLAS)

General Statement of Duties:

Locke Lord LLP has an immediate opening for a Temporary Billing Clerk. ‎

Duties & Responsibilities:

  • Processing all transactions related to requests for proformas, bill edits and bills including ‎narrative ‎edits, time/cost transfers, hour and value adjustments, unbilled write offs, rate ‎revelations, ‎dividing entries
  • ‎Maintain and process electronic bills via a variety of client applications as requested. Includes ‎‎budgeting, transaction validation, bill transfer and documentation
  • ‎Set up and maintain special client rate tables and bill formats as requested by attorneys
  • ‎Review and process unbilled write-offs
  • ‎Assist attorneys and secretaries with billing problems, reports or client inquiries as needed
  • ‎Assist in preparing weekly and monthly reports and proformas as needed
  • ‎Assist Billing Manager with special projects and reports as required
  • ‎Perform other tasks and duties as assigned

Education & Experience:

  • Associate or Bachelor’s degree in accountancy/business administration preferred
  • ‎Minimum two to three years’ billing experience in a professional services environment
  • ‎Elite Enterprise experience
  • Intermediate experience with ‎Excel: format worksheets, create formulas and sort data
  • ‎Interface with client billing applications or other file transfer method as ‎required by client
  • ‎‎Ability to quickly identify issues and resolve in a timely manner
  • ‎Understanding of general accounting concepts
  • ‎Good communication skills - ability to work with all personnel levels
  • ‎‎Attention to detail and accuracy highly valued

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.‎

Work Environment – This position operates in a professional office environment.‎

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to ‎‎5:30 p.m.

Travel – No travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


PARALEGAL - CORPORATE (HOUSTON)

General Statement of Duties:

The Houston office has an immediate opening for a Paralegal to support the Department’s respective attorneys and specific law expertise. This position will have a diverse set of responsibilities and will assist attorneys and the firm clients with corporate-related tasks outlined below:

Duties & Responsibilities:

  • Draft and prepare documents‎ relating to formation of corporations, resolution of amendments, mergers, conversions and dissolutions
  • Assist with various types of transactions, such as mergers and acquisitions, private equity, venture ‎capital investments, securities and public company deals‎
  • Draft and prepare documents associated with Board of Directors / Officers & Directors dealings; securities filings; registration of companies with SEC; annual meeting consents and minutes
  • Maintain, organize and calendar ongoing filings and fees associated with corporations, LLC’s and other business entities
  • Draft and prepare entity resolutions, bylaws, and stock records
  • Manage and organize documents for closings and post-closing matters‎
  • Responsible for filing of EIN numbers
  • Obtain Apostilles, Legalizations and Foreign Consents
  • Assist attorneys with business and loan transactions
  • Conduct online corporate database search and management of database
  • Order corporate documents as needed
  • Interact with clients as needed to assist with ongoing corporate filing needs
  • Invoice management, including coding for firm’s internal billing systems
  • Input and maintain own timekeeper data
  • Organize and manage document room and contents
  • Research corporate entities, including UCC searches and filings
  • Research laws of different states in which investors reside
  • Act as a liaison with various internal departments as well as with outside agencies
  • Other duties as assigned

Education & Experience

  • Bachelor’s Degree required
  • 3+ years of paralegal experience in a similar position/practice group‎
  • Proficiency with Microsoft Office 2016
  • Solid organizational skills, attention to detail, as well as the ability to multi-task and work in a fast-paced environment
  • Ability to communicate effectively with attorneys, management and support staff
  • Ability to accurately document and file information
  • Skill in researching legal issues; reading and comprehending complex materials involving ‎legal and technical matters.

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.

Work Environment – This position is normally 5 days in a professional office environment.   ‎The successful candidate will be requested to follow the Houston Office Return to Work ‎guidelines which currently is working 3 days in the office and 2 days remotely, work and ‎schedule permitting. ‎

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are ‎Monday through Friday, 8:00 am to 5:00 pm with a daily one hour meal break.   Occasional ‎evening and weekend work may be required as job duties demand.‎

Travel – No travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


ASSISTANT GENERAL COUNSEL (CHICAGO, DALLAS, HOUSTON)

General Statement of Duties:

The Assistant General Counsel serves under the general oversight of the Law Firms’ General ‎‎Counsel and deputies (GC). The Assistant General Counsel: (i) coordinates the Firm’s response to various third-party subpoenas and audit requests; (ii) together with the marketing department, coordinating the Firm’s responses on current and ‎‎new clients’ requests for proposal;‎ (iii) assists the GC in negotiating or reviewing material contracts and agreements ‎‎between the Firm and its partners, employees, or third parties; (iv) coordinates with the GC ‎‎regarding the activities of inside counsel representing the Firm with respect to potential risks or ‎‎claims (e.g., employment law compliance, property rights and obligations, and insurance coverage ‎‎issues); (v) assists the GC in overseeing outside counsel representing the Firm with respect to asserted claims or legal ‎‎proceedings; (vi) assists the GC in analyzing and resolving conflict of interest and other  client and matter intake issues; and (vii) assists the GC in providing advice and counsel to Firm partners and Team ‎managers concerning matters of ethics, Firm policy, and risk management, to seek to ‎ensure ‎compliance with such policies and minimization of risks to the Firm.‎‎

Duties & Responsibilities:

  • Assist the GC in advising Firm management on issues of Firm governance, risk ‎management, ‎Firm growth, policy implementation, internal and external communications ‎relating to sensitive ‎matters, strategic planning and execution, and special projects
    • May include drafting of communications, presentations and presenting to groups ‎within the Firm
  • Assist the GC in analyzing and resolving conflict of interest and other client and matter intake issues, including drafting of conflict waivers, engagement letters and other client communications relating to intake, termination of clients, researching attorney ethics and privilege issues as needed
  • Assist the GC in providing day-to-day advice and counsel to Firm partners, lawyers, and senior ‎‎administrative staff with respect to matters of Firm policy, risk management and, in ‎‎conjunction with designated loss prevention and ethics specialists, professional ‎responsibility ‎matters
    • May include drafting of communications, presentations and presenting to groups within the Firm
  • Assist the GC in communications with Firm partners and promoting the achievement of ‎strategic ‎goals and objectives of the Firm
  • Assist the GC in negotiating or reviewing contracts and agreements between the Firm ‎and its ‎partners, employees or third parties
  • Work with the GC and other Firm staff and lawyers to ensure Firm compliance with applicable ‎laws and regulations
  • Coordinate the Firm’s response to various third-party subpoenas and audit requests
  • Work with the marketing department and Firm lawyers to review and draft Firm responses to current and ‎‎new clients’ requests for proposal and outside counsel guidelines
  • Assist with outside counsel and others engaged to represent the Firm with respect to the resolution ‎of potential malpractice and employment‎ claims against the Firm
  • Prepare the response to subpoenas served on the Firm, and coordinate production of materials
  • Assist the GC regarding strategic and operational planning for record retention & destruction, ‎client file transfers, litigation holds and other risk management projects
  • Assist the GC with providing training to our lawyers and staff to ensure compliance with applicable laws and regulations relating to Firm requirements and professional regulations
  • Assume responsibility for special projects assigned by the GC
  • Perform other tasks and duties as assigned

Education & Experience:

  • Juris Doctorate from an ABA-approved law school is required
  • ‎2-5+ years Law Firm experience is preferred
  • ‎Litigation experience is preferred
  • Must be flexible and willing to work to complete projects as needed

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities, but requires significant review of work done by ‎others‎‎.

Work Environment – This position operates in a professional and friendly office environment‎.

Position Type/Expected Work Hours – This is a full-time position. Flexibility as to number of days working in the office.   Hours of ‎work are generally during business hours, but with flexibility and after-hours access as required.  ‎

Travel – Some travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


RECORDS SPECIALIST (AUSTIN)

General Statement of Duties:

The Records Specialist is responsible for all daily tasks necessary to create and maintain client files throughout their lifecycle.

Duties & Responsibilities:

  • Use the Firm’s records management system to perform all day-to-day tasks associated with file creation, circulation, maintenance, storage and final disposition
  • Execute defined procedures to ensure compliance with records management policies
  • Describe procedures and standards to others, interpret instructions and maintain documentation of procedures
  • Perform specialized data entry
  • Perform file maintenance duties including; assembly, interfiling, scanning and detailed indexing of records according to established processes and organizational requirements
  • Prepare files, pack boxes and arrange for retrieval, pick-up, and delivery of files/boxes within the Firm and to/from off-site storage
  • Coordinate destruction tasks and projects with offsite storage vendor
  • Support management of workrooms including inventory control, tracking and disposition
  • Compile accurate and complete system generated reports using specific criteria
  • Order and manage inventory of departmental supplies
  • Must be available and responsive to attorney, secretary or paralegal questions and concerns
  • Other duties as assigned

Education & Experience:

  • Bachelor’s Degree is required
  • 2+ years of records management experience
  • Law firm experience preferred
  • Ability to work independently, with minimum supervision in a fast-paced work environment
  • Demonstrated aptitude for problem-solving and attention to detail
  • Working knowledge of Microsoft Office, Outlook, and FileTrail

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


PARALEGAL (AUSTIN)

General Statement of Duties:

The Austin office of Locke Lord LLP has an immediate opening for a Paralegal in the ‎Affordable Housing practice group.  Responsibilities include: document management, performing ‎routine and advanced tasks as an aid to attorneys in a complex and productive real estate ‎practice. Additionally, this position is expected to utilize knowledge within the specialized area ‎to perform legal research, document drafting and ‎technical procedures.‎

Duties & Responsibilities:

  • Assist with closing and post-closing matters at attorney direction
  • Assemble electronic closing binders, updates them and interacts with clients to respond to client requests
  • Draft simple closing documents
  • Process applications and requests to governmental agencies
  • Perform factual research at government agencies via the internet
  • Organize and maintain complex transaction files and closing checklists
  • Assemble documents for closing and handle post-closing delivery requirements
  • Perform other tasks and‎ duties as assigned

Education & Experience:

  • Bachelor’s Degree required
  • Paralegal Certificate preferred
  • 6+ years’ of relevant experience in Real Estate practice area
  • Knowledge of corporate organization and structure, including various forms of entities and applicable filing with Secretary of State and Comptroller
  • Familiarity with basic documents associated with real estate acquisitions and loan financing
  • Strong organizational, communication, and writing skills
  • Intermediate advanced experience with Microsoft Office 2010, Outlook, PDF and Excel
  • Must be available to work overtime when needed and as requested

Additional Information:

Supervisory Responsibility – This position does not have any direct reports.

Work Environment – This position operates onsite in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel – Little travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


PURCHASING SPECIALIST (DALLAS)

General Statement of Duties:

The Purchasing Specialist provides day to day support to the Purchasing Department and will ‎work closely with suppliers, vendors, and all departments within the Firm.‎

Duties & Responsibilities:

  • Review contract renewals and renewal payments, compares to contracts in Contract Database, and obtains renewal proposals or invoices from vendor
  • Coordinate duties related to ordering supplies.
  • ‎Coordinate and circulates all contracts and renewals that require approvals.
  • ‎‎Input contracts and supporting information in Contract Database. 
  • ‎When contract is approved and completed, return agreement to requester to coordinate              with vendor. Updates Contract Log with completion status.
  • ‎Key team member in Contract Database and Workflow deployment project and ongoing Database maintenance.
  • Conduct research and reports findings related to Firm purchasing tasks (i.e. sourcing supplies or researching potential vendors).
  • Process Purchase Orders and obtains necessary approvals.
  • Process Firm invoices for payment.
  • Make payments for supplies and services with Firm credit card as required.
  • Provide cross training within the Purchasing Department as needed.
  • Assist the Department with other projects, duties, and tasks as assigned.
  • Perform other tasks and duties as assigned.

Education & Experience:

  • 3-7 years of Purchasing experience.
  • Bachelor’s degree in business required. Prior experience as a Purchasing Specialist in a professional services environment preferred.
  • Exceptional customer service skills and attention to detail with the ability to multi-task.
  • Must be extremely detail-oriented, highly organized, and a hands-on professional with the ability to work with minimal supervision.
  • Advanced skills in MS Word, Excel, and PowerPoint.  Knowledge of Word 2010 and MS Outlook.
  • Experience working with databases and electronic workflows a plus.
  • Strong communication skills with the ability to communicate with all levels of personnel, both internally and with external vendors/clients.
  • Detail oriented and comfortable working in a fast-paced office environment.
  • Diplomacy, confidentiality and flexibility in response to changing priorities are essential.
  • Team player willing to assist colleagues and others within the organization.

Additional Information:

Supervisory Responsibility – No supervisory responsibility‎.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to ‎‎5:00 p.m. Occasional evening and weekend work may be required as job duties demand‎.

Travel – Little to no travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


IT SUPPORT TECHNICIAN (DALLAS)

General Statement of Duties:

The IT Support Technician will be responsible for providing Help Desk / Desktop level support ‎related to the use of software, hardware, network, mobile devices, and remote access. The IT ‎Support Technician is responsible for identifying, analyzing, documenting and rectifying ‎issues in a timely, professional, and efficient manner.‎ The IT Support Technician will also provide local end user ‎hardware/software support, set up A/V meetings, and deploy new hardware.

Duties & Responsibilities: ‎

  • Answer / respond to calls and e-mails placed to the Help Desk by creating, categorizing, and prioritizing tickets through the Firm’s ticketing software. Resolves tickets in a timely manner.
  • Support Firm hardware and software for all users. This includes but is not limited to laptop and desktop hardware, all peripherals, iPhone/Android devices, Windows 10, Office 2016, iManage, Citrix, VPN, etc.
  • Perform hardware break/fix for laptops, desktops, printers, scanners, and peripherals.
  • Image machines based on Firm standard practices.
  • Escalate user issues to the appropriate groups for resolution.
  • Support phone system additions, moves, and changes under the direction of the telecommunications team.
  • Support local server and network hardware under the direction of System and Network Engineers.
  • Support local copiers and the CopiTrak system.
  • Perform preventive maintenance on hardware, software, and AV equipment as required.
  • Support conference room technologies for voice and video conferencing systems.
  • Participate in Firm projects as needed.
  • Perform or assist with desktop hardware/software training as necessary, including facilitating and setting up WebEx or Video Conference sessions.
  • Participate in weekly AV testing to proactively identify and address issues as needed.
  • Follow policies / procedures / checklists to prevent or minimize disruption of service to end users.
  • Perform / maintain local equipment inventory (e.g. desktop, laptop, monitor, printer, etc.) and schedules periodic recycle pickups in accordance with Firm recycling policy.

Education & Experience:

  • Bachelor’s degree
  • 3 plus years of technology experience
  • A+ certification required
  • Network+, MOS, MCP certifications a plus
  • Must possess strong troubleshooting skills for both hardware and software
  • Must be able to repair hardware systems including replacement of hard drives, power supplies, motherboards, RAM, etc.
  • Must possess strong customer service skill and communication skills.
  • All IT Support Technicians must attend internal CTE program classes and pass post-exams with 80% or higher for each class.
  • Excellent intrapersonal skills with a demonstrated ability to maintain a customer-service focus at all times; ability to work effectively with all levels within an organization.
  • Proven ability to work on multiple priorities in a deadline-driven environment.
  • Excellent ticket documentation skills
  • Ability to maintain a high level of flexibility.
  • Excellent analytical, troubleshooting and problem-solving skills.
  • Self-motivated and self-directed with the ability to work with minimal supervision.

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are ‎Monday through Friday, 8:30 a.m. to 5:00 p.m.  Evening / weekend work required as needed. 

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


MARKETING SPECIALIST (HOUSTON)

General Statement of Duties:

Locke Lord LLP is currently looking to hire a Marketing Specialist for the Houston office. The Marketing Specialist plays an integral role in supporting the Houston office in all aspects of their ‎marketing initiatives and coordinates Firm-wide projects. This position will report to and work under the direct supervision of the Sr. Marketing Operations

Duties & Responsibilities:

  • Assist Houston Sr. Marketing Operations Manager with all internal and external attorney and client-related events, dinners, conferences and seminars
  • Manage, coordinate and track all external and internal webinars utilizing On24 platform
  • Oversee Marketing and budget responsibilities for Los Angeles, San Francisco and West Palm Beach offices
  • Maintain a weekly and monthly Marketing transactions chart to track Marketing expenses and maintain Practice Development Committee tracking reports for Marketing team use
  • Maintain spreadsheets for various sporting and concert event tickets and suites
  • Coordinate venue logistics, invitations, mailing lists, RSVPs, nametags, serving as “host” of the events and calendaring events for inclusion on the Firm’s website and internal newsletter
  • Assist Sr Marketing Operations Manager with various charitable events, including registration, firm branding, and RSVPs 
  • Prepare materials for attorney CLEs and other speaking opportunities
  • Participate as a member of national marketing team to provide assistance to other members of the team
  • Perform other job duties as directed

Education & Experience:

  • B.A in Marketing or related area.
  • 5+ years’ experience in marketing/business development with event management, preferably  at a law firm or other professional services firm
  • Proficient in MS Office Suite including Powerpoint and Excel
  • Knowledge of On24 or other webinar platforms
  • Excellent written, verbal, communication, time management and organization skills
  • Possess the ability to work cohesively with all positions with the Firm
  • Ability to work in a professional environment

Additional Information:

Supervisory Responsibility – This position does not have any direct reports‎.

Work Environment – This position operates in a professional office environment‎.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to ‎‎5:00 p.m. Occasional evening and weekend work may be required as job duties demand‎.

Travel – Little travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


LEGAL SECRETARY-CORPORATE/LITIGATION (AUSTIN)

The Austin Office of Locke Lord LLP has an immediate opening for a Legal Secretary.

General Statement of Duties:

This position provides all aspects of administrative support to attorneys within the department.

Duties & Responsibilities:

  • Provide secretarial support to assigned attorney(s)
  • Maintain attorney calendar(s) and contact lists as requested
  • Arrange internal and external client meetings and conferences
  • Coordinate all business-related travel arrangements for direct reports and submit all business-related expenses for reimbursement ‎
  • Prepare, format and edit legal documents, contracts, discovery requests and responses, correspondence, memos, letters, reports, litigation and regulatory related forms
  • Establish, maintain and submit electronic filings through various electronic court systems
  • Assist with drafting and preparing documents such as audit responses, table of contents, and Minutes for Board of Directors
  • Opening/closing matters, generating engagement/disengagement letters and sending/retrieving documents from court judicial websites
  • Answer phone system and refer calls to other contacts as needed
  • Record, edit, and submit timesheets through DTE time and billing system
  • Coordinate with billing department and oversee attorney billing
  • Perform other duties and responsibilities as assigned

Education & Experience:

  • Bachelor's Degree required
  • 3+ years of legal experience required
  • Experience supporting Corporate Transactional and Litigation attorney(s) preferred
  • Type at least 65 wpm
  • Advanced skills in MS Office Suite Word, Excel, Outlook and PowerPoint, DTE, Elite or similar systems
  • Ability to work in a confidential and fast paced environment

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


FILE CLERK (AUSTIN)

General Statement of Duties:

The Austin office of Locke Lord LLP has an immediate opening for a File Clerk.

Duties & Responsibilities:

  • Creation and circulation of electronic closing binders to clients
  • Update and maintain electronic file indices in a document management system
  • Upload digital files and data to share site
  • Retrieve files as necessary
  • Provide primary back-up support to paralegals and occasional backup support to office reception
  • Provide quality control to ensure electronic closing binders are properly organized and documents correctly hyperlinked

Education & Experience:

  • Proficiency in Microsoft Word, Portable Document Format (PDF) software (e.g., Adobe and Nuance), and Excel
  • Effective verbal and written communication skills
  • Strong attention to detail
  • Strong organizational and time management skills
  • Familiarity with organizing and maintaining sharesite storage

Additional Information:

Supervisory Responsibility – This position does not have direct reports. 

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a part-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m., with actual schedule to be determined with the successful candidate.

Travel – No travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


LEGAL SECRETARY (CHICAGO)

General Statement of Duties:

The Chicago office of Locke Lord LLP has an opening for an Intellectual Property Legal Secretary. The position will provide administrative support to the attorneys within the department.

Duties & Responsibilities:

  • Assist attorneys through the litigation process – Discovery to trial and post-trial appeals
  • Provide secretarial support to assigned attorneys which includes drafting legal documents, answering phones, scheduling appointments, calendar management, opening and distributing mail
  • Coordinate and schedule attorney travel, hotels, conference rooms and catering arrangements for local and out of state hearings, pre-trials, trials and depositions
  • Interact with clients, opposing counsel and other internal/external contacts
  • Track and maintain attorneys’ CLE credits, renewal dates, court admissions and other professional association dates
  • Process vendor invoices, run conflict checks, open new client matters
  • Establish, maintain and enter files into the case management system
  • Open/close matters and generate engagement/disengagement letters
  • Code and submit all business-related expenses
  • Input, edit and submit attorney timesheets through time and billing system
  • Perform other duties and responsibilities as assigned

Education & Experience:

  • 3+ years of experience
  • Type at least 65 wpm
  • Advanced skills in MS Word, Excel, Outlook and PowerPoint
  • Previous litigation experience required
  • Knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints and motions
  • Experience with handling sensitive and confidential information
  • Experience e-filing in state and federal courts
  • Experience with Pacer, NextGen and legacy court login procedures preferred
  • Experience with federal and appellate ECF filings
  • Experience in contacting courthouses and judge’s chambers
  • Ability to prioritize and manage multiple projects
  • Must be willing to work in a fast-paced, deadline driven environment
  • Ability to work overtime as needed

Additional Information:

Supervisory Responsibility – No supervisory responsibility‎.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position.  Days and hours of ‎work ‎are Monday through Friday, 8:30 a.m. to 5:00 p.m.  ‎Occasional overtime ‎may be ‎required as job duties demand.

No travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


RECRUITING COORDINATOR (CHICAGO)

General Statement of Duties:

The Recruiting Coordinator will be an integral part of the firm wide attorney hiring process for law students and lateral attorneys. 

Duties & Responsibilities:

  • Collaborate with departmental leadership and local office partners to guide candidates through the Firm’s recruiting and onboarding process
  • Assist with scheduling interviews and feedback/debrief process
  • Draft and finalize offer letters
  • Prepare materials for recruiting meetings
  • Document and prepare all correspondence for assigned offices (decline letters, database tracking)
  • Attend recruiting meetings; track and organize decisions and action steps following meetings
  • Maintain position tracking reports; enter required information and data in recruiting system; generate accurate and timely reports as needed
  • Prepare and process recruiting expenses and invoices in Chrome River as needed
  • Ensure new hire paperwork is complete for assigned lateral and fall associates; assist with the on-boarding of lateral associates and fall associates
  • Attend social events as needed
  • Assist with the coordination of venue logistics such as contract, budget, menu, room set-up etc. and calendaring for recruiting/development events
  • Coordinate attorney development and in-house CLE programs in local office, including logistics
  • Participate as a member of recruiting team to provide assistance to other members of the team on recruiting/associate development projects as needed
  • Actively serve in NALP and local law firm recruiting organizations
  • Perform other tasks and duties as assigned

Education & Experience:

  • Bachelor’s Degree required
  • 2+ years of previous law firm experience in recruiting, marketing or development
  • Event management experience in professional services preferred
  • Proficient in MS Office Suite including PowerPoint and Excel. 
  • Experience with viRecruit and Workday a plus
  • Must be able to develop strong relationships with internal customers across the firm
  • Possesses superior organizational and time-management skills, including the ability to ‎prioritize projects and meet deadlines
  • Excellent written and oral communication skills, with the ‎ability to work independently and be proactive
  • Display strong service orientation in responding to attorney or student needs
  • Display a high degree of flexibility in a demanding, fast-paced, and frequently changing environment
  • Project enthusiasm and positive attitude; foster collaboration and team atmosphere
  • Display self-starting attitude; take initiative; possess the ability to take projects from the beginning stage through fruition; goal-oriented
  • Understand and apply Firm culture in everyday tasks
  • Exhibit a commitment to the position and the Firm
  • Maintain high degree of confidentiality

Additional Information:

Supervisory Responsibility – No supervisory responsibility‎.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position.  Days and hours of ‎work ‎are Monday through Friday, 8:30 a.m. to 5:30 p.m.  ‎Occasional overtime ‎may be ‎required as job duties demand.

Travel – Limited travel is expected for this position‎.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com  


REGULATORY AND COMPLIANCE PARALEGAL (HARTFORD)

General Statement of Duties:

The Insurance & Reinsurance Paralegal supports the Department’s attorneys and utilizes the knowledge within the specialized area to perform legal research, document drafting and technical procedures, and direct assistance with a variety of duties concerning insurance regulatory, compliance and corporate maintenance.

Duties & Responsibilities:

  • Assist with insurance regulatory and corporate matters, including compliance filings, producer and insurance company licensing, rates and forms filings, and researching and digesting insurance regulations and legislation
  • Assist with the identification and summarizing of relevant issues; continually monitor issues and update attorneys, as appropriate
  • Manage data (execute, file, track, and retain) documents in matter management system
  • Prepare and follow through on filings with regulatory agencies (including required follow-up issues, requests, etc.)
  • Assist with responding to regulatory inquiries, licensing requests, and business transactions
  • Manage intake of new matters, as well as the data in case management system, and gathers matter related documents for the attorney to analyze
  • Research application and regulatory filing requirements for insurance companies, producers and intermediaries
  • Communicate directly with state insurance regulators
  • Other tasks, duties, and projects as assigned

Education & Experience:

  • Bachelor’s Degree required; Paralegal Certificate preferred. Prior experience in insurance and/or reinsurance strongly desired
  • Minimum 3+ years of work-related skills, knowledge and experience in insurance and/or reinsurance
  • Experience in computer processing and research tools, such as Westlaw, LexisNexis and/or NILS
  • Strong oral and written communication skills
  • Detail-oriented, strong initiative, solid organizational skills, and exceptional communication and client-interfacing skills
  • Attention to detail, as well as the ability to work independently and prioritize multiple, competing tasks and demands in a fast-paced team environment
  • Must be available to work overtime when needed and requested
  • Solid working knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint

Additional Information:

Supervisory Responsibility - This position has no direct supervisory responsibilities.

Work Environment - This position operates in a professional office environment, with possibility of working remotely occasionally.

Position Type/Expected Work Hours - This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., with one hour for lunch. Evening, weekend, and overtime work may be required as job duties demand.

Travel - No travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com   


SENIOR COMMUNICATIONS MANAGER (CHICAGO, DALLAS, HOUSTON)

General Statement of Duties:

Locke Lord LLP is looking for a Senior Communications Manager to be based in the Chicago, Dallas or Houston office. The Senior Communications Manager will manage and execute public relations and internal communications initiatives, including media relations and day-to-day communications activities. This position will report to the Director of Marketing and Communications.

Duties & Responsibilities:

  • Manage and execute day-to-day communications
  • Review, proofread and write content for press releases, media pitches, the Firm’s website, external newsletters, deal and award submissions
  • Partner with the Director of Marketing and Communications to proactively identify, secure, review and evaluate media opportunities for our lawyers with regional, national and trade outlets and develop talking points as necessary
  • Develop and execute internal communications campaigns geared to engage personnel and drive the Firm’s culture
  • Support and enhance social media efforts to further elevate lawyers, practice areas and the Locke Lord brand
  • Work closely and collaboratively with members of the Firm’s Marketing and Business Development team
  • Monitor and regularly report results of communications and public relations activities
  • Provide day-to-day supervision of Communications Specialists
  • Other projects and duties as assigned

Education & Experience:

  • Undergraduate degree is required, with a specialization in communications, journalism, or an equivalent field
  • Minimum 6-8 years of PR or Communications experience, with demonstrated ability and experience managing a team; experience in public relations agency, media or professional services industry preferred
  • Strong computer and word processing skills are required; Advance Microsoft Word, PowerPoint and Excel software as well as the ability to learn software
  • Attention to detail and strong organizational skills
  • Excellent oral and written communication and strong editing skills
  • Ability to learn quickly and to perform in a fast-paced environment, meeting frequent deadlines
  • Flexibility to adapt to quickly changing priorities

Additional Information:

Supervisory Responsibility – This position will supervise the Communications Specialists.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Tonja.Rogers@lockelord.com  


COMMUNICATIONS SPECIALIST (BOSTON, CHICAGO OR NEW YORK)

General Statement of Duties:

Locke Lord LLP is looking for a Communications Specialist to be based in its Boston, Chicago or New York office to drive media relations and other public relations initiatives, including content development and other day-to-day communications activities. The position’s responsibilities will include, but are not limited to:

Duties & Responsibilities:

  • On a daily basis, proactively identify and secure media opportunities for our lawyers with regional, national and trade outlets; actively develop and maintain relationships with media contacts and manage media lists.
  • Write content for press releases, media pitches, the Firm’s website, external newsletters, deal and award submissions, social media postings and other materials as assigned.
  • Track media coverage and help promote positive publicity externally and internally.
  • Assist in the management, drafting and submission of responses to media-related firm surveys and award nominations.
  • Support internal communications campaigns geared to engage personnel and drive the Firm’s culture.
  • Work closely and collaboratively with members of the Firm’s Marketing and Business Development team in a range of initiatives geared to further elevate the Firm’s lawyers, practice groups and brand.
  • Other projects and duties as assigned.

Education & Experience:

  • Undergraduate degree is required, with a specialization in communications, journalism, or an equivalent field.
  • Minimum 3-4 years of PR or Communications experience, with a strong emphasis on media relations and a demonstrated ability to effectively engage with reporters and editors on a proactive and reactive basis.
  • Outstanding writing and editing skills, with proficiency in AP Style.
  • Experience in professional services industry or public relations agency preferred.
  • Strong computer and word processing skills are required; Advanced in Microsoft Word, PowerPoint and Excel software as well as the ability to learn software.
  • Attention to detail and strong organizational skills.
  • Excellent oral and written communication skills.
  • Ability to learn quickly and to perform in a fast-paced environment, meeting frequent deadlines.
  • Flexibility to adapt to quickly changing priorities.
  • The Communications Specialist will report to the Manager of Communications.

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel – Little to no travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com


BUSINESS DEVELOPMENT COORDINATOR (BOSTON, CHICAGO, PROVIDENCE, HOUSTON)

General Statement of Duties:

Locke Lord LLP has an immediate opening for a Business Development Coordinator in its Boston office. The Business Development Coordinator plays an important support role in Firm-wide business development activities. This position will interact directly with the business development, marketing, design, technology, business intelligence and communications professionals within the Firm’s Marketing Team, as well as Firm attorneys, administrative departments and external organizations such as associations and conference producers. The Business Development Coordinator will report to the Business Development Manager in Boston/Providence.

Duties & Responsibilities:

  • Assist with the oversight of practice group business development activity to ensure objectives are met, including but not limited to, client development, profile raising, marketing and communications and event management.
  • Work with attorneys to develop customized materials for prospect/client pitches and presentations.
  • Ensure follow-up is sought from attorneys post pitch; track and follow through on actions that arise.
  • Maintain practice group/industry group transactions and other marketing content to ensure that material is compelling and up-to-date.
  • Coordinate the development and submission of directory rankings for designated practices.
  • Identify and coordinate sponsorships, conferences or speaking opportunities that raise the Firm’s overall profile.
  • Assist attorneys with maximizing event involvement by identifying opportunities for client and target touch points.
  • Proactively collect post-event feedback and encourage follow-up activities.
  • Develop targeted mailing lists for Firm events. Report on RSVPs and who-knows-whom.
  • Provide back-up as needed to fellow members of the Business Development team.
  • Assist with monitoring and tracking of budget.

Education & Experience:

  • 3+ years of business development, marketing or consultancy experience.
  • Undergraduate degree is required.
  • Strong work ethic and client service orientation.
  • Strong proofreading and computer skills including knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
  • Experience with the Adobe Creative Suite (or comparable graphic experience) is preferred.
  • Commitment to professional growth and development.
  • Ability to handle confidential and sensitive information with the appropriate discretion.
  • Ability to follow instructions, prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary.
  • Professionalism when interacting with internal and external contacts.

Additional Information:

Supervisory Responsibility – This position does not have any direct reports.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – The core hours for this role are Monday through Friday, 8:30 a.m. to 5:30 p.m. with a flexible remote work schedule.

Travel – Little travel is expected for this position.

Interested candidates should submit their application to Office Management: Amanda.martinez@lockelord.com