X
    X
    X
    X

    BUSINESS DEVELOPMENT COORDINATOR (BOSTON)

    Locke Lord LLP has an immediate opening for a Firm-wide Business Development Coordinator in its Boston office. The Business Development Coordinator plays an important support role in Firm-wide business development activities. This position will interact directly with the business development, design, event, technology, business intelligence and communications professionals within the Firm’s Marketing team, as well as Firm attorneys, administrative departments and external organizations such as associations and conference producers. This position reports to and works under the direct supervision of the Business Development Manager.

    Duties & Responsibilities:
    • Assist in the creation of client-focused pitches, RFPs and other marketing collateral.  Draft, edit and proofread proposals, biographies and practice materials.
    • Coordinate the planning and execution of seminars, conferences and other Firm-sponsored events.  Responsibilities include tracking attendees, collateral production, logistics implementation, and on-site support.
    • Perform various administrative duties, including scheduling, tracking and reporting client development activities.
    • Serve as a member of Locke Lord’s Firm-wide Marketing Department and undertake other tasks as assigned.
    Education & Experience:
    • 3+ years of experience, undergraduate degree is required.
    • Strong work ethic and service orientated approach.
    • Strong proofreading and computer skills including knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
    • Commitment to professional growth and development.
    • Ability to follow instructions, prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary.
    • Poise, tact and professionalism when interacting with internal and external contacts.
    • Willingness to work collaboratively as a member of a team with a positive, ‘can-do’ attitude.
    Additional Information:

    Supervisory Responsibility – No supervisory responsibility 
    Work Environment – This position operates in a professional office environment.
    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday,  8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.
    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    MARKETING & BUSINESS DEVELOPMENT SPECIALIST (NEW YORK)

    Locke Lord LLP is looking to hire a Marketing & Business Development Specialist based in our New York office. This position reports to and works under the direct supervision of the Senior Manager of Business Development. We are looking to fill the position immediately.

    Duties & Responsibilities:

    • Serve as the business development liaison to assigned Firm-wide practice and industry groups and help to establish and execute viable marketing plans.
    • Help to develop new areas of focus that will capitalize on market, regulatory and industry changes so that the Firm is at the forefront of anticipating client needs. Serve as office point person for local business development initiatives.
    • Develop customized pitches, responses to RFPs, and other marketing collateral for new business opportunities and client meetings.
    • Assist lawyers with event planning, including in-house seminars, sponsorship opportunities, client dinners and conferences. Coordinate logistics such as venue, budget, invitations, RSVPs, etc., and calendar all office events for inclusion on the Firm’s website.
    • Create, track and organize data for annual office marketing budget.
    • Collaborate with lawyers to gather information and draft submissions for legal directories and ranking authorities.
    • Participate as a member of Firm-wide marketing team and provide assistance to other members of the team on marketing/business development projects as needed.
    • Coordinate projects in other offices as needed or as directed by the Chief Marketing Officer, Director of Business Development or Senior Manager of Business Development.
    Education & Experience:

    • B.A. in Marketing or related area.
    • 3-5 years of marketing/business development experience for a law firm or other professional services firm preferred.
    • Highly proficient in MS Office Suite including Word, PowerPoint and Excel.
    • Excellent written, verbal, communication, time management and organization skills.
    • Excellent written and verbal skills.
    • Demonstrated ability to work both independently and as part of a team in a fast-paced, professional environment.

    • Possess the ability to work cohesively with all positions with the Firm.
    • Flexibility for overtime as needed for occasional events and activities.
    Additional Information:

    Supervisory Responsibility – No supervisory responsibility

    Work Environment – This position operates in a professional office environment.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.


    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    LEGAL SECRETARY - LITIGATION (NEW ORLEANS)

    The New Orleans office of Locke Lord LLP has an immediate opening for a Legal Secretary. This position provides all aspects of administrative support to attorneys within the department.

    DUTIES & RESPONSIBILITIES:

    • Provides secretarial support to assigned attorney(s) which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail. Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
    • Assist attorneys through the litigation process, from discovery to trial to post-trial appeals.
    • Monitor cases for outside defense and local counsel invoicing to meet specific deductibles, while following protocol for payment of same via trust disbursements after insured’s deductibles are met.
    • Provide accrual spreadsheets and monthly statements to clients.
    • Coordinate travel arrangements and establish contracts with out-of-state hotels for hotel room accommodations, conference rooms and catering for attorneys and outside experts for hearings, pre-trials, depositions and trial.
    • Schedule court reporters and secure meeting rooms for depositions.
    • Track and maintain attorney’s CLE credits and renewal dates.
    • Process outside vendor and local counsel invoices; track payment of same.
    • Prepares legal documents, correspondence, memos, letters and reports.
    • Assists with drafting and preparing documents such as petitions, motions and interrogatories. Establishes and maintains files and enters data into a case management system. 
    • Sends and retrieves documents from Records as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
    • Answers phone, deals with routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages. Utilizes strong communication skills, both written and verbal. Maintains a courteous and service driven demeanor at all times.
    • Maintains attorney calendar(s) and contact lists as requested. Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. 
    • Coordinates all business-related travel arrangements for direct report attorneys. Submits all business-related expenses for reimbursement on behalf of the attorney(s).
    • Maintains familiarity with legal terminology, working knowledge of applicable court filing rules, including electronic filing protocols in state and federal courts,  basic legal procedure and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints and motions.
    • Ensures a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts. Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
    • Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job duties.  Scans and cleans up documents utilizing scanner equipment and software. Convert and format documents from other software applications.
    • Records, edits, and submits timesheets through time and billing system.
    • Takes initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge of specialist with others in the Firm. Performs other duties and responsibilities as assigned.
    • Uses initiative and creativity to solve problems and research information to advance matters. 
    EDUCATION & EXPERIENCE:
    • Bachelor’s Degree required.
    • Must have 5 plus years of experience.
    • Keyboarding skills of at least 65 wpm.
    • Advanced skills in MS Word, Excel, Outlook and PowerPoint.
    • Previous litigation work experience preparing pleadings and discovery; extensive litigation experience with solid knowledge base of a lawsuit cycle, from inception onward.
    • Familiarity with the rules and procedures of federal and state court filing systems; able to understand and apply the local rules of various courts with respect to the form, content, formatting and other requirements including file size and redaction rules for documents, pleadings, exhibits and electronic filings.
    • Familiarity with Pacer, NextGen and legacy court login procedures.
    • Familiarity with federal and appellate ECF filings, retrieval of filed documents, uploading and indexing pleadings to various locations for attorney-client access.
    • Familiar with calling courthouses and judge’s chambers to obtain procedural information relevant to attorney’s needs.
    • Ability to input and manage calendar data in outlook, including scheduling and coordination of meeting requests and tasks.
    • Ability to simultaneously juggle, prioritize and manage multiple projects.
    • Desire to work in a fast-paced, challenging, and deadline driven environment.
    • Ability to work overtime as needed. 

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    OFFICE MANAGER/ADMINISTRATOR (DALLAS)

    The Office Manager/Administrator is directly responsible for managing the administrative functions, overseeing the functional department managers and overall operations of the office to ensure the highest level of service to the respective office.  This position promotes and establishes a client service environment to support the office and the Firm’s clients.  The Office Manager/Administrator also identifies and plans for the changing needs of the office, while supporting the overall goals of the Firm, and collaborates with Firmwide departments to ensure policies and procedures are consistently and fairly administered in the office. This position reports to and works under the direct supervision of the Office Managing Partner with a dotted line to the Director of Employee Relations.

    Duties & Responsibilities:

    • Collaborates with senior management, Office Managing Partner, and other  Office Managers/Administrators to ensure consistent practices/procedures with the other offices of the Firm.
    • Performs as a value-added member of the Administration team of the Firm.
    • Continually reviews secretarial staffing levels to maintain effective secretarial staffing ratios while consistently measuring service levels to ensure the highest degree of service is being provided to the office.
    • Handles secretarial and office administrative staff supervision, including recruiting for secretarial and office administrative staff positions, ensuring timely completion of new hire paperwork and onboarding tasks, conducting exiting interviews and exiting tasks, preparing and conducting salary/performance reviews, reviewing and approving timecards via Workday, and other HR-related activities as necessary.
    • Responsible for initiating and seeing to completion the new attorney hiring/notification procedures and orientation; integrating new attorneys, including lateral partners, into the Firm; and completing attorney departure processes to include conducting exit interviews and sending exiting notifications.
    • Collaborates with HR to resolve employee relations issues and conduct employee performance meetings and disciplinary action meetings.
    • Prepares office events budgets, provides monthly variance reports and various financial reporting.
    • Collaborates with the IT and Training departments to address and meet the technical needs of the office, including training new hires, local phone programming and other required IT support.
    • Provides practice support to various departments in the office by working with the partners and other attorneys on secretarial and office administrative staffing, technical and procedural needs relating to the individual practices.
    • In conjunction with the Director of Administration, participates in construction and renovation projects, space planning, office assignments and relocations, liaise with landlord, oversee office services, including selection and negotiation with vendor, mail, copy, fax, supplies, deliveries and purchasing.
    • In conjunction with Director of Security, maintains business continuity/disaster preparedness and recovery plan for office.
    • Coordinates office functions, social events and internal charitable contributions initiatives.
    • Maintains content for office page on Intranet.
    • Facilitates community intern programs including participating in candidate evaluation and placement based upon office support needs and intern interests.
    • Provides general leadership, motivation, acknowledgement, guidance, counseling and strives to ensure strong communication and high morale at all levels.  Attendance at staff meetings and various administrative meetings.  Establishes annual objectives for the office and ensures achievement. Attends local monthly Association of Legal Administrators (ALA) meetings to obtain knowledge in order to stay abreast of industry standards.
    • Assists the Office Managing Partner in preparation and implementation of office business plan.
    • Provides innovative and strategic leadership for office specific vision and goals and special projects in collaboration with the Office Managing Partner.

    Education & Experience:

    • Bachelor’s Degree required.
    • Minimum 10+ years of experience as a supervisor or manager of office administration in legal or professional services required.
    • Experience dealing with human resources issues and knowledge of federal and local labor and employment laws.
    • Demonstrated leadership abilities, including interpersonal, supervisory and team-building skills.
    • Solid planning and organizational skills, including demonstrated ability to manage multiple diverse projects concurrently.
    • Excellent customer service skills with the ability to interact effectively with all levels of Firm personnel.
    • Superior oral and written communication skills.
    • Demonstrated diplomatic tact and consensus building skills.
    • Solid working knowledge of Windows 7, Microsoft Office 2010 and Outlook.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    RECRUITING INTERN (BOSTON)

    The Lateral Recruiting Intern works with the Legal Recruiting Department under the supervision of the Head of Attorney Recruitment & Development to provide administrative and clerical assistance in all recruiting activities.  

    DUTIES & RESPONSIBILITIES:

    • Assists with all stages of lateral hiring 
    • Ensures consistent tracking of status of all lateral candidates on a timely basis to ensure ready access to information and data
    • Schedules and coordinates lateral candidate interviews and ensures schedules and arrangements for the meetings are accurate and complete
    • Coordinates candidate and interviewer recruiting trips
    • Obtains and consolidates feedback regarding candidates and processes candidates through the hiring process 
    • Schedules orientations for new lateral hires

    EDUCATION & EXPERIENCE:
    • Bachelor’s Degree is required.
    • Experience in human resources, recruiting or legal administration preferred.
    • Solid planning, organizational skills and demonstrated ability to manage multiple projects concurrently in a fast-paced environment.
    • Superior oral and written communication skills.
    • Solid working knowledge of Windows 7, Microsoft Office 2010 and Outlook required.
    • Flexibility to work beyond core hours when necessary.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    DOCKETING SPECIALIST (BOSTON)

    The Docketing Specialist is responsible for project work, including accurate review, entering, processing and tracking of critical dates for all IP-related patent documents received from the USPTO and foreign associates.  Responsibilities include maintaining the Patent docket system, Computer Packages, Inc. (“CPi”).  The Senior Patent Docketing Specialist must have prior Patent IP docketing experience of at least 7 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills.  The person must be capable of organizing his/her workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities.  Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.

    Duties & Responsibilities:

    • Responsible for accurate review and second checking of co-workers work, processing and docketing all Patent documents received from the USPTO and foreign associates, as well as maintenance of Patent records and related docket entries in CPi.
    • Responsible for entering and tracking critical dates with respect to Patent prosecution while discerning the appropriate information to enter into the docket in a timely and accurate manner; interpreting official documents and correspondence to gather necessary information for entry into CPi.
    • Processes and interprets incoming correspondence from the USPTO, attorneys, clients and foreign associates for entering into the Patent database.  Prepares timely and accurate reports, searching for and retrieving filing information from websites if/when needed to maintain the integrity of the CPi database.
    • Promptly emails relevant communications to the attorneys especially when mail is addressed to only Patent Docketing while also saving documents to File Site.
    • Regularly performs significant and recurring tasks with a high degree of priority, attention to detail and maintains follow-up on diverse activities in a timely, deadline-driven environment.  Exercises good judgment in application of policies and practices in handling all patent prosecution matters handled by Patent Docketing.
    • Perform additional duties as requested by the Docket Manager and Department Manager.

    Education & Experience:

    • Bachelor’s Degree required.
    • Minimum 7 years of law firm experience, preferably in patent prosecution.  Prior experience and knowledge of IP areas of legal practice concentrating in Patent prosecution.
    • Demonstrated excellent interpersonal and computer skills, as well as a strong work ethic working independently and with co-workers.
    • Excellent organizational skills that enable the proper management of the workload, exercising independent judgment and discretion while working autonomously under challenging time constraints with competing priorities.
    • Strong planning and execution and proactive in taking ownership of daily work and seeing it through to completion.
    • Strong attention to detail and ability to read and comprehend complex materials involving legal and technical matters; ability to accurately and thoroughly document and file information.
    • Ability to communicate effectively with attorneys, management and staff.
    • Solid working knowledge of Windows 7, Microsoft Office 2010 and Outlook, as well as CPi, searching skills using PAIR and foreign websites.
    • Ability to work under pressure and meet deadlines and conflicting demands in a timely manner
    • Ability to read and comprehend complex materials involving legal and technical matters
    • Prior experience and knowledge of IP areas of legal practice concentrating in Patent prosecution
    • Ability to accurately and thoroughly document and file information
    • Ability to work well independently and with others to accomplish goals
    • Ability to communicate effectively with attorneys, management and staff
    • Taking ownership of your daily work and seeing it through to completion
    • Excellent organization skills.
    Additional Information:

    Supervisory Responsibility – This position has no direct supervisory responsibilities.

    Work Environment – This position operates in a professional office environment.

    Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 


    BUSINESS SYSTEMS ADMINISTRATOR (DALLAS)

    Locke Lord LLP is looking for a Business Systems Administrator in its Dallas office. The Business Systems Administrator will report to the Director of Business Information Systems. This candidate will assist in the administration, support, maintenance, development and implementation of the Firm’s accounting and financial systems.

    Duties & Responsibilities:

    • Serve as liaison between Accounting, Finance and IT departments.
    • Manage all user/system set-ups and security in Elite Enterprise, DTE and other related systems.
    • Help Desk support for Elite products and DTE.
    • Assist with software implementations and upgrades to existing systems as well as the implementations of third party application integration processes (i.e. data loads).
    • Troubleshoot problems related to software performance and functionality in conjunction with IT department.
    • Coordinate with third party support group regarding system maintenance and projects and incidents related to them.
    • Modify current bill templates for Document Studio templates.
    • Perform data analysis to facilitate identifying and resolving issues and problems. Help develop documentation, training, and development of users regarding the firm’s financial systems and data.
    • Develop and generate reports, data imports/exports and interfaces between systems.
    • SQL and Database knowledge of Elite Enterprise is a plus.

    Education & Experience:

    • BA or BS in Accounting or Computer Science with minimum of 3-5 years’ experience.
    • Strong analytical and problem solving skills and ability to work as a team with Accounting staff, Development programmers and Elite IT teams on projects, software implementation and data customization.
    • A general knowledge of law firm accounting including general ledger and billing practices with a desired strong concentration in Elite Enterprise and an intermediate use of Excel.
    • Experience and knowledge of financial applications such as Intapp Time, Whitehill, Clarity, Paperless Proforma, Image Connect, ARC2G is desired, but not all required.
    • Additional experience with applications for docketing and conflicts, such as CPI, Prolaw and Legal Key is a plus.
    • Support and execution of Month End balancing of Elite, financial system setups and data warehousing of reports.
    • Ability to create and hoc reports using Microsoft SQL is a plus.
    • Ability to troubleshoot issues via HelpDesk tickets, create and execute plans for integrations, upgrades, patches and hot fixes for Elite and Elite products.
    • Help implement business process improvements to enhance the efficiency for Accounting staff.
    Additional Information:

    Supervisory Responsibility – This position has no direct reports.

    Work Environment – This position operates in a professional office environment.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com 

    Disclaimer

    Please understand that your communications with Locke Lord LLP through this website do not constitute or create an attorney-client relationship with Locke Lord LLP. Any information you send to Locke Lord LLP through this website is on a non-confidential and non-privileged basis. Therefore, do not send or include any information in your email that you consider to be confidential or privileged.