X
    X
    X
    X

    Marketing & Business Development Coordinator (Chicago)

    General Statement of Duties:

    Locke Lord LLP, an international law firm, has an immediate opening for a Marketing & Business Development Coordinator located in its Chicago office. This position reports to and works under the direct supervision of the Chicago Marketing Manager. This position will play an integral role in supporting the Chicago office in all aspects of its marketing initiatives and also assist with Firm-wide projects.   

    Duties & Responsibilities:

    • Assisting Chicago Marketing Manager with all Chicago-related internal and external lawyer and client-related events, dinners, conferences and seminars.
    • Coordinating venue logistics, invitations, mailing lists, RSVPs, nametags, serving as “host” of the events and calendaring events for inclusion on the Firm’s website and internal newsletter.
    • Coordinating industry/association/regional/charitable sponsorships. Includes interfacing directly with the organization, receiving and processing registrations, facilitating all entitlements and coordinating all materials, (e.g., logo, ad, brochures associated with events, and staffing the events when needed).
    • Assisting Marketing Manager in compiling and organizing data for annual budget and monthly expense reports.
    • Preparing materials for attorney CLEs and other speaking opportunities.
    • Maintaining spreadsheets for various sporting tickets.
    • Coordinating/scheduling attorney professional photo shoots.
    • Tracking attorney participation in civic, professional and charitable activities.
    • Assisting Business Development Managers and other senior Marketing personnel with pitch materials, RFP responses, and other business development projects.
    • Participating as a member of Firm-wide Marketing team to provide assistance to other members of the team as necessary.

    Education & Experience:

    • B.A in Marketing or related area.
    • 3+ years of experience in marketing/business development, including event management.
    • Proficient in MS Office Suite including PowerPoint and Excel.
    • Excellent written, verbal, communication, time management and organization skills.
    • Possess the ability to work cohesively with all positions with the Firm.
    • Ability to work in a professional environment.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Reference Librarian (Chicago)

    General Statement of Duties:

    Locke Lord LLP has an immediate opening for a Reference Librarian in our Chicago office.

    Duties & Responsibilities:

    • Provides reference and special research services to attorneys, paralegals, summer associates, other professionals and staff in all offices
    • Performs library research services including current awareness in legal, business, and other disciplines utilizing print and electronic resources for firm and client matters. Provides summary reports and analysis of research when appropriate
    • Works with Locke Lord LLP’s Global Reference Team to ensure all reference requests are filled in an accurate and timely manner
    • Participates in the Information Services Training Team in the planning, development, and standardization of programs for continuing education and for new hires
    • Conducts in-person and remote training programs for large and small group
    • Trains and orients newly hired attorneys and other professional staff in assigned offices to the services and resources offered in the Information Services department
    • Provides needs-based and planned training to attorneys and staff and arranges vendor training as needed
    • Designs and maintains the Information Services Intranet and team pages in SharePoint
    • Follows and implements the marketing strategies developed by the Information Services team to promote the department’s services and resources
    • Keeps abreast of new features and technologies as these changes affect legal research
    • Plans and participates in staff development sessions related to reference sources and developments in information technology
    • Maintains a national network of peer contacts through membership in professional associations in order to ensure quick retrieval of hard-to-find information
    • Utilizes professional training and knowledge to assist the Technical Services & Library Manager with collection development recommendations
    • Bills time for research and other work associated with active client matters
    • Other responsibilities as assigned

    Education & Experience:

    • Masters Degree in Library or Information Science from an American Library Association Accredited program
    • 1+ years of experience in a legal or business library
    • Excellent computer research skills
    • Efficiency and depth of knowledge in using standard legal and business print and electronic resources such as Lexis, Westlaw, etc., preferred
    • Proven ability to develop and deliver training to attorneys and staff
    • Experience in applying information architecture concepts to create and edit webpages
    • Experience with SharePoint a plus
    • Strong and proven written and oral communication skills, including public speaking skills to give presentations to large and small groups
    • Knowledge of copyright laws and copyright as it applies to libraries a plus
    • Sound judgment and problem-solving skills
    • Customer-focused attitude, with high level of professionalism and discretion
    • Familiarity with MS Office suite
    • Excellent communication skills
    • Desire to work as a team with a results driven approach

    Additional Information:

    Supervisory Responsibility This position has no direct supervisory responsibilities.

    Work EnvironmentThis position operates in a professional office environment.

    Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit at a desk; use hands to enter data on a keyboard, to turn pages of a book, talk on the phone, leave recorded messages and hear and understand normal conversation both electronically communicated and communicated in person.  The employee frequently is required to reach with hands and arms to retrieve books and other material.  The employee is frequently required to stand, walk, and stoop, kneel, and crouch, and climb on a ladder or step stool to reach books on upper or lower shelves.  The employee is occasionally required to crawl to retrieve material from under a desk or under a low shelf.

    The employee must be able to lift and/or move up to 15 pounds.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 10:30 a.m. to 7:00 p.m. Occasional work outside normal work hours, including weekends, may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Litigation Docketing Specialist (Dallas)

    General Statement of Duties:

    Locke Lord LLP has an immediate opening for a Litigation Docketing Specialist in our Dallas office. The Litigation Docketing Specialist is responsible for the accurate review, entering, processing and tracking critical dates for all litigation related documents received. Responsibilities include maintaining the Litigation docketing systems maintained by the firm, including but not limited to, JuraLaw, ProLaw, MA3000 and CompuLaw. The Litigation Docketing Specialist must have prior litigation docketing experience of at least 2 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills. The individual must be capable of organizing his/her workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities. Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.

    Duties & Responsibilities:

    • Responsible for accurate review, processing and docketing all Litigation documents received from court orders, as well as arbitration review panels, as well as maintenance of Litigation records and related docket entries in JuraLaw, CompuLaw, MA3000 and CompuLaw.
    • Review incoming mail and distribute promptly.
    • Responsible for entering and tracking critical dates with respect to litigation while discerning the appropriate information to enter into the docket in a timely accurate manner; interpreting official documents and correspondence to gather necessary information for entry into the docketing tracking systems.
    • Processing and interpretation of incoming correspondence from secretaries, attorneys, clients and courts for entering into the Litigation docketing databases.
    • Preparation of timely and accurate reports, searching for and retrieving filing information from websites if/when needed to maintain the integrity of the docketing databases.
    • Promptly email relevant communications to the attorneys especially when mail is addressed to only Litigation Docketing while also saving documents to File Site.
    • Regularly perform significant and recurring tasks with a high degree of priority, attention to detail and maintain follow-up on diverse activities – all in a timely, deadline-driven environment. Exercise good judgment in application of policies and practices in handling all matters handled by Litigation Docketing.
    • Perform additional duties as requested by the Docket Manager and Department Director.
    • Perform monthly audits of Litigation Docketing Credit Cards and ensure all receipts entered are current and correct.

    Education & Experience:

    • Bachelor’s Degree required
    • Ability to work under pressure and meet deadlines in a timely manger
    • Ability to read and comprehend complex materials involving legal and technical matters
    • Prior experience and knowledge of litigation areas of legal practice
    • Ability to accurately and thoroughly document and file information
    • Sound judgment and problem-solving skills.
    • Customer-focused attitude, with high level of professionalism and discretion.
    • Familiarity with MS Office suite.
    • Excellent communication skills.
    • Desire to work as a team with a results driven approach.

    Additional Information:

    Supervisory Responsibility – This position has no direct supervisory responsibilities.

    Work Environment – This position operates in a professional office environment.

    Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    IP Secretary (Houston)

    General Statement of Duties:
    Locke Lord LLP has an immediate opening for an IP Secretary in our Houston office. 

    Duties & Responsibilities:

    • Handle administrative tasks such as photocopies, billing, time recording and reimbursements.
    • Open new files and create file folders for attorneys and paralegals.
    • Transcribe dictation of patent applications, memorandum, and communications.
    • Proof for grammar on correspondence. 
    • Schedule, initiate, and coordinate conference calls with various parties inside and outside of the firm. Manage telephone and video conferences across multiple time zones.
    • Create and edit documents, mail merges, charts, graphs, tables, etc.
    • Strong communication skills needed to communicate with all levels of personnel.
    • Flexibility in working overtime as requested.

    Additional Desired Experience:

    • Generate assignments and declarations from forms and provide to client for signature; 
    • Initial review of office action and create rough draft of response from form, including inserting text of office action and standard paragraphs;
    • Prepare and file information disclosure statements including foreign references; 
    • Retrieve references from US and international databases; 
    • Review issued patent for typographical errors from Patent Offices; 
    • Forward Letters Patents to client with transmittal letter from form with paralegal input; 
    • Send timely reminders to client and attorneys for action items; 
    • Work with attorneys and paralegals to assist meeting docket deadlines; 
    • Review US maintenance fees schedules and coordinate with paralegal timely notices to clients and payments;
    • Format US patent applications to PCT requirements; 
    • Coordinate and handle receipt of requests from foreign counsel and obtain necessary documents including apostilled documents; 
    • Review and coordinate timely annuities with staff for pending foreign applications and issued foreign patents;
    • Filing of patent documents in US Patent Office PAIR system;
    • Gathering documents from files or the Internet needed for a patent or trademark filing or response; and
    • Review status of trademark or patent records by looking in online databases.

    Education & Experience:

    • Bachelor’s Degree required
    • 7+ years of experience supporting IP attorneys.
    • Experience entering time into DTE or other time capture system.
    • Ability to work under pressure and meet deadlines in a timely manner.
    • Ability to read and comprehend complex materials involving legal and technical matters.
    • Ability to accurately and thoroughly document and file information.
    • Sound judgment and problem-solving skills.
    • Customer-focused attitude, with high level of professionalism and discretion.
    • Familiarity with MS Office suite.
    • Excellent communication skills.
    • Desire to work as a team with a results driven approach.

    Additional Information:

    Supervisory Responsibility – This position has no direct supervisory responsibilities.

    Work Environment – This position operates in a professional office environment.

    Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 




    AP Clerk (Dallas)

    General Statement of Duties:
    The Dallas office of Locke Lord LLP has an immediate opening for an AP Clerk. Responsible for assisting the Accounts Payable team with all duties related to Accounts Payable.

    Duties & Responsibilities:

    • Review invoices for appropriate documentation and approval prior to payment
    • Assist in processing check requests for expense reports and invoices
    • Assist in processing vendor invoices via imports into Accounting systems
    • Respond to vendor inquiries
    • Assist in reconciling vendor statements, research and correct discrepancies
    • Audit and process credit card bills
    • Match invoices to checks, obtain signatures for checks to distribute checks accordingly
    • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
    • Assist with other projects as assigned-1099’s etc.
    Education & Experience:
    • Processing Credit Card Payments.
    • 2+ years of AP related experience.
    • Must be able to follow standard filing experience.
    • Proficient in Excel, Word, and 10-key by touch.
    • Elite and iInvoice experience a plus.
    • Ability to type 60-65 wpm.
    • Ability to work in a fast paced, dynamic environment.
    • Strong organizational and writing skills.
    • Excellent computer and typing skill.
    • Ability to work concurrently on a wide variety of projects and work effectively under pressure.
    • Ability to work independently.
    • Ability to work overtime and to meet deadlines.
    • Willingness to assist others as needed.
    • Reliable and dependable.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 



    Patent Docketing Specialist (Boston)

    General Statement of Duties:

    Locke Lord LLP has an immediate opening for a Patent Docketing Specialist in our Boston office. The Patent Docketing Specialist is responsible for the accurate review, entering, processing and tracking critical dates for of all IP related patent documents received from the USPTO and foreign associates.  Responsibilities include maintaining the Patent docket system, Computer Packages, Inc. (“CPi”).  The Patent Docketing Specialist must have prior Patent IP docketing experience of at least 5 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills.  The person must be capable of organizing his/her workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities.  Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.

    Duties & Responsibilities:

    • Responsible for accurate review, processing and docketing all Patent documents received from the USPTO and foreign associates, we well as maintenance of Patent records and related docket entries in CPi.  Reviewing incoming faxes and distribute promptly.
    • Responsible for entering and tracking critical dates with respect to Patent prosecution while discerning the appropriate information to enter into the docket in a timely and accurate manner; interpreting official documents and correspondence to gather necessary information for entry into CPi.  Responsible for monitoring and tracking annuity due dates and payments.
    • Processing and interpretation of incoming correspondence from the USPTO, attorneys, clients and foreign associates for entering into the Patent database. 
    • Preparation of timely and accurate reports, searching for and retrieving filing information from websites if/when needed to maintain the integrity of the CPi database.
    • Promptly email relevant communications to the attorneys especially when mail is addressed to only Patent Docketing while also saving documents to File Site.
    • Regularly perform significant and recurring tasks with a high degree of priority, attention to detail and maintain follow-up on diverse activities – all in a timely, deadline-driven environment.  Exercise good judgment in application of policies and practices in handling all patent prosecution matters handled by Patent Docketing.
    • Perform additional duties as requested by the Docket Manager and Department Manager.

    Education & Experience:

    • Bachelor’s Degree required
    • Ability to work under pressure and meet deadlines in a timely manger
    • Ability to read and comprehend complex materials involving legal and technical matters
    • Prior experience and knowledge of litigation areas of legal practice
    • Ability to accurately and thoroughly document and file information
    • Sound judgment and problem-solving skills.
    • Customer-focused attitude, with high level of professionalism and discretion.
    • Familiarity with MS Office suite.
    • Excellent communication skills.
    • Desire to work as a team with a results driven approach.

    Additional Information:

    Supervisory Responsibility – This position has no direct supervisory responsibilities.

    Work Environment – This position operates in a professional office environment.

    Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

    Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Travel – Little to no travel is expected for this position.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    New Business Intake Specialist (Dallas or Providence)

    General Statement of Duties:

    The New Business Intake Specialist is responsible for the daily processing of new matter information and maintenance of existing information as requested by the attorneys and staff.  This position must have excellent data entry skills and posses the ability to work in a fast-paced, demanding environment.

    Duties & Responsibilities:

    • Review of matter packets for accuracy and completeness based on departmental guidelines before submitting to the Client Duty Officer for approval
    • Tracking the approval process of the client intake package and any applicable engagement letters, consent letters, waiver letters and any other documentation required by Firm and departmental practices and procedures.
    • Entering  new client/matter information into Elite, the Firm’s financial database being careful to meet all client and billing attorney requests and requirements including the accurate completion of all client/matter fields.
    • Notifying attorneys, secretaries and applicable records department of new number assignment.
    • Daily maintenance and upkeep of the Firm’s client and matter information in Elite.
    • Making various changes to client and matter records as requested by Firm personnel, obtaining approvals when appropriate.
    • Carefully adhering to the departmental and Firm standards as they relate to obtaining executed engagement letters.
    • Assisting all Firm personnel with Client Intake requests, questions, and projects.
    • Additional responsibilities and projects as assigned by the Senior Client Intake and Conflicts Manager or the Lead  Client Intake and Conflicts Coordinator.

    Education & Experience:

    • Bachelor’s Degree required.
    • Ability to organize and produce detailed, accurate work.
    • Excellent communication skills, both oral and written.
    • Ability to multi-task and maintain strict confidentiality.
    • Solid working knowledge of Windows 7, Microsoft Office 2010, Outlook and experience with conflicts software.  Experience with Elite preferred.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Bankruptcy Secretary (Dallas)

    General Statement of Duties:

    The Dallas office of Locke Lord LLP has an immediate opening for a Legal  Secretary.  This position  provides all aspects of  administrative support to attorneys within the department.

    Duties & Responsibilities:

    • Provides secretarial support to assigned attorney(s) which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail. Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
    • Prepares legal documents, correspondence, memos, letters and reports. Assists with drafting and preparing documents such as petitions, motions and interrogatories. Prepares and e-files numerous filings on a daily basis. Establishes and maintains files and enters data into a case management system. Assists in preparing written and oral presentations. Sends and retrieves documents from Records as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
    • Answers phone, deals with routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages. Utilizes strong communication skills, both written and verbal. Maintains a courteous and service driven demeanor at all times.
    • Maintains attorney calendar(s) and contact lists as requested. Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software. If needed, coordinates all business-related travel arrangements for direct report attorneys.
    • Maintains familiarity with legal terminology, working knowledge of applicable court filing rules, including electronic filing protocols in state and federal courts,  basic legal procedure and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints and motions.
    • Ensures a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts. Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
    • Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job duties. Records, edits, and submits timesheets through time and billing system.
    • Takes initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge of specialist with others in the Firm. Performs other duties and responsibilities as assigned. 
    • Uses initiative and creativity to solve problems and research information to advance matters. Work with junior and senior level staff members to complete projects. 

    Education & Experience:

    • Bachelor’s Degree required
    • 3-4 years of administrative or secretarial experience in a fast paced organization, preferably a professional services such as a law firm or corporate legal department.
    • Effective oral and written communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology. Flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles. Openness to change pace quickly while maintaining strong organization and attention to detail. Works proactively with others to support efforts within a department or function of the Firm. Organizes and prioritizes assignments.
    • Must have knowledge of court filing requirements, specifically experience with e-filing in state/federal courts.
    • Should have 2-3 years’ experience in working as a legal secretary in a law firm including exposure to bankruptcy or bankruptcy litigation  using Electronic Case Filing (ECF) and preparing motions and orders required.
    • Should have experience in both litigation and bankruptcy practices.
    • Specific knowledge of bankruptcy filing and procedure required.
    • Proficient in MS Word, Outlook, Excel and PowerPoint essential.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    HR Assistant (Dallas)

    General Statement of Duties:

    The Dallas office of Locke Lord LLP has an immediate opening for a HR Assistant. This position provides all aspects of administrative support to the human resources team at Locke Lord LLP.

    Duties & Responsibilities:

    • Provides administrative support to the HR department, which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, opening and distributing mail. Entrusted with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
    • Assists in preparing firm documents, correspondence, memos, letters and reports.
    • Establishes and maintains files and enters data into WorkDay and other Firm systems.
    • Answers telephone, handles routine inquiries for both internal and external contacts; facilitates referrals to other contacts as needed; and takes thorough messages. Utilizes strong communication skills, both written and oral. Maintains a courteous and service-driven demeanor at all times.
    • Assists the HR department in preparing for New Hire Orientations; ensures accurate and timely completion of required new hire paperwork/forms, including I-9 forms.
    • Processes payroll changes for the Dallas office.
    • Keeps track of PTO for office staff as well as paperwork related to PTO cash outs and rollovers.
    • Processes and coordinates parking for Dallas office staff. Assists the Office Administrator with coordinating Dallas office events. 
    • Assists in coordinating all business-related travel arrangements for HR department. Submits all business-related expenses for reimbursement on behalf of the HR department.
    • Scans and cleans up documents utilizing scanner equipment and software. Converts and formats documents from other software applications.
    • Records, edits, and submits timesheets through time and billing system.
    • Takes initiative to build on existing skills through both self-directed development, as well as Firm-sponsored training programs.
    • Ensures all employee files are complete, filed, and archived as required.
    • Completes various HR projects and reports as assigned.  Performs other duties and responsibilities as assigned.

    Education & Experience:

    • Bachelor’s Degree required.
    • Must have 1-3 years of prior Human Resources or office experience.
    • Keyboarding skills of at least 65 wpm.
    • Advanced skills in MS Word, Excel, Outlook and PowerPoint.
    • Effective oral and written communication skills.
    • Ensures a high level of service when interacting with contacts whether internal or external
    • Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients.
    • Supports and cultivates service standards as expected by the Firm.
    • Uses initiative and creativity to solve problems and research information to advance matters.
    • Operates standard office equipment such as computers, photocopiers, telephones and uses required software applications to effectively perform job duties.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Real Estate Secretary (Austin)

    The Austin office of Locke Lord LLP has an immediate opening for a Legal Secretary. This position provides support for all aspects of commercial lending and real estate transactions to four attorneys within the Real Estate Section.

    Real Estate Related Experience and Responsibilities:

    • Draft loan transaction documents using mandated forms from various national lenders
    • Recordation of lending and real estate security documents with federal, state and county jurisdictions
    • Coordinate with a third party service for UCC/Bankruptcy/Judgment Lien searches
    • Conduct Debtor name search and related document retrieval from Texas SOS and Texas Comptroller’s offices
    • Distribution of transaction closing documents to clients and other parties
    • Preparation of closing binders
    • Coordination of all timekeeping, billing and collections for Austin Office Real Estate  Section, coordination with client/intake for new client/matters conflicts check and opening new billing numbers.
    • Draft conflict waivers and new client engagement letters
    • Prepare expense reimbursement statements via internal online system

    General  Responsibilities:

    • Provides secretarial support to assigned attorney(s) which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail. Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
    • Prepares legal documents, correspondence, memos, letters and reports. Assists with drafting and preparing documents. Prepares and e-files filings on a daily basis. Establishes and maintains files and enters data into a case management system. Assists in preparing written and oral presentations. Sends and retrieves documents from Records as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
    • Answers phone, deals with routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages. Utilizes strong communication skills, both written and verbal. Maintains a courteous and service driven demeanor at all times.
    • Maintains attorney calendar(s) and contact lists as requested. Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software. If needed, coordinates all business-related travel arrangements for direct report attorneys.
    • Maintains familiarity with legal terminology, working knowledge of applicable court filing rules, including electronic filing protocols in state and federal courts,  basic legal procedure and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, and other related documents.
    • Ensures a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts. Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
    • Operates standard office equipment and uses required software applications to effectively perform job duties. Records, edits, and submits timesheets through time and billing system.
    • Takes initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge with others in the Firm. Performs other duties and responsibilities as assigned. 
    • Uses initiative and creativity to solve problems and research information to advance matters. Work with junior and senior level staff members to complete projects.

    Education & Experience:

    • Bachelor’s Degree required.
    • Must have 2-7 years of experience
    • Keyboarding skills of at least 65 wpm.
    • Advanced skills in MS Word, Excel, Outlook, Nuance Power PDF and PowerPoint.
    • Effective oral and written communication skills.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    Office Administrator (Dallas)

    QUALIFICATIONS

    • Bachelor’s Degree in Business, Human Resources or related field.
    • Demonstrated progressive experience in a law firm.
    • Strong written and oral communication skills.
    • Proven ability to work with all levels of personnel.
    • Strong organizational skills and ability to work on a variety of projects.
    • Ability to identify and analyze issues and problems in management areas, and recommend and implement solutions.
    • Strong leadership skills.
    • Ability to maintain good interpersonal relations and communications with lawyers, and support staff.
    • Ability to safely perform essential functions, with or without reasonable accommodations

    QUALIFICATIONS FOR CONTINUED EMPLOYMENT

    • Adherence to all personnel policies and practices
    • Punctuality and regular attendance
    • Safe and successful job performance, including meeting productivity standards

    JOB-RELATED FUNCTIONS

    • Supervision and management of support staff in conjunction with functional managers and senior staff
    • Coordinate management of the office with firm-wide management, facilities, office services, human resources and other administrative staff
    • Assist Partners in Charge and designees with management of office.
    • Responsible for day to day operations issues.
    • Assist with Human Resources functions including overseeing secretarial coordination, discipline, employee counseling and other general HR functions.
    • Coordinate and manage office events as required.
    • Serve as liaison among attorneys, staff and staff departments.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 




    Financial Systems Administrator (Dallas)

    Assist in the  administration, support, maintenance, development and implementation of the Firm’s accounting & financial systems including Elite Enterprise, Webview, Whitehill, Extend, , ARCS,  and other related systems.  Will train the right person for a junior level Administrator of the Financial systems.

    ESSENTIAL FUNCTIONS

    • Serve as liaison between Accounting/Finance and IT departments. 
    • Manage all user/system set-ups and security in Elite Enterprise, DTE and other related systems.
    • Help Desk support for Elite products and DTE.
    • Assist with software implementations and upgrades to existing systems as well as the implementations of third party application integration processes (i.e. data loads).
    • Trouble-shoot problems related to software performance & functionality in conjunction with IT department.
    • Coordinate with third party support group regarding system maintenance and projects and incidents related to them.
    • Modify current bill templates for Document Studio templates.
    • Development of custom Extend reports as requested.
    • Perform data analysis to facilitate identifying and resolving issues and problems. Help develop documentation, training, and development of users regarding the firm’s financial systems and data.
    • Develop and generate reports, data imports/exports, and interfaces between systems.
    • SQL and Database knowledge of Elite Enterprise is a plus. 

    EDUCATION & TRAINING

    • Requires a BA or BS in Accounting or Computer Science with minimum of 5-7 years of increasing responsible, directly related experience.
    • Minimum of 2 years’ experience in legal financial system applications and databases is desirable.  Detailed knowledge of Elite Enterprise, MS SQL, and third-party systems used in conjunction with Elite Enterprise a plus.

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 


    IT Coordinator (Boston)

    The Information Systems Coordinator will be responsible for coordinating firm wide technology systems in the local office.  As a member of the Firm’s national technology team, the Information Systems coordinator will act as the primary contact for technology in the local office working with the other members of the Information Systems Department on Firm technology initiatives and activities.

    ESSENTIAL FUNCTIONS:

    • Maintains, analyzes, troubleshoots, and repairs computer systems, hardware and computer peripherals.
    • Documents, maintains, upgrades or replaces hardware and software systems.
    • Supports and maintains user account information including rights, security and systems groups.
    • Support Firm hardware and software for all users. This includes but is not limited to Laptop and Desktop hardware and all peripherals, Blackberry/iPhone/PDA devices, Windows 7, Office 2010, iManage, Citrix, VPN, etc.
    • Perform hardware break/fix for laptops, desktops, printers, scanners, and peripherals
    • Image machines based on firm standard practices
    • Timely entry of support calls in the Help Desk tracking system
    • Escalate user issues to the appropriate groups for resolution
    • Support phone system moves, adds and changes under the direction of the Telecom group
    • Support local server and network hardware under the direction of System and Network Engineers
    • Support local copiers and the CopiTrak system
    • Support conference room technologies for voice and video conferencing systems
    • Perform remedial preventive maintenance as required
    • Work under the direction of the Director or SR. Engineers on System Projects at any of the offices at the firm
    • Perform or assist with desktop hardware/software training as necessary, including facilitating and setting up WebEx or Video Conference sessions for remote trainers
    • Monitor and report back on office issues and complaints regarding technology
    • Act as a liaison between users in remote locations and the IT Directors to ensure any problems and solutions are well communicated to everyone
    • Participation in 24x7 support with System and Network Engineers
    • Participate in weekly Engineer conference call
    • Perform other duties as assigned
    • Submit Weekly Activity report

    EDUCATION & TRAINING:

    • Bachelor’s degree
    • Three to five years technology experience
    • A+ certification
    • Network+, MOS, MCP certifications a plus
    • MCITP in Windows 2007
    • Must possess strong troubleshooting skills for both hardware and software
    • Must be able to repair hardware systems and replace items such as hard drives, power supplies, motherboards, RAM, etc.
    • Must possess strong customer service skills

    Locke Lord is not working with search firms on this position (no calls please).

    Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

    Interested candidates should submit their application to our Staff Recruiter: stephanie.myers@lockelord.com 

    Disclaimer

    Please understand that your communications with Locke Lord LLP through this website do not constitute or create an attorney-client relationship with Locke Lord LLP. Any information you send to Locke Lord LLP through this website is on a non-confidential and non-privileged basis. Therefore, do not send or include any information in your email that you consider to be confidential or privileged.
    A page from LockeLord.com I thought you'd find interesting